If a business is required to quickly collect and analyze massive amounts of information in order to make key business decisions, such as M&A deals or fundraising rounds it can be difficult to sort through tens, or even hundreds of thousands of documents. This is where a virtual information room (VDR) can come in handy as it’s a secure and safe environment for storing and sharing the information which makes it accessible to all parties.

It is important to determine what you’re looking to get from the VDR. This will help you choose the best one for you. It is then possible to avoid the maze of features, and pick the one that allows you to complete your project quickly and without risk.

Essential features include granular permission settings as well as a dynamic watermarking technique that assigns unique identifiers to every file, and is date stamped, a user activity report and the ability to configure and receive notifications of any modifications to files. Other features worth mentioning is the ability to customize your workspace with your corporate brand identity, including logos, color schemes and invitation emails, and to add conditions and terms including watermarks, headers as well as footers to downloaded and uploaded files.

Find a company that provides free trials to get you up and running, as well as flexible pay-as you-go plans without long-term contracts. Also look for a company who is aware of the compliance requirements that might be required in some industries and builds this knowledge into their software with features such as http://best-vdr.blog/elevating-security-and-efficiency-in-intralinks-data-room/ audit trails and version control, as well as the ability to show that risk warnings have been viewed and read by participants.